SFV-CAMFT MINUTES OF MEETINGS
Accepted: March 6, 2016
Introduction Minutes of Association meetings represent the legal record of business transacted at those meetings. Careful attention should be given to the recording of association proceedings as they might possess significant legal implications at a future date. Minutes of the Association are guided by Robert’s Rules of Order Newly Revised and Robert’s Rules of Order Newly Revisited In Brief A. The minutes of proceedings of the members, the board of directors, and any committees* of the board of directors shall be kept at the corporation’s principal office in California or other space as designated by the organization’s bylaws, and be printed in the newsletter. Such minutes shall be kept in written or typed form. Minutes of public (open) proceedings shall be open to inspection on the written demand of any member, at any reasonable time during usual business hours, for a purpose reasonably related to the member’s interests as a member. The inspection may be made in person or by an agent or attorney, and shall include the right to copy and make extracts of the minutes. B. Minutes should contain mainly a record of what was done at the meeting, not what was said by the members. Among other things, they should include: 1. the
type of meeting: regular, special, executive (closed)
7. Votes by count or roll call, Notices of Motion, Points of Order, or Appeals. 8. any question considered informally
9. oral committee reports should be summarized; written committee should be
incorporated by reference 10. the name and subject of a guest speaker, but not a summary of remarks 11. identification of all those present constituting a quorum 12. the time of adjournment 13. the signature of the secretary C. All reports should be attached and incorporated by reference, as should other documents which may clarify or explain business transacted. D. As the proceedings of an executive/closed session are confidential and the minutes must be held confidential. Board member(s)-elect will not receive executive (closed) session minutes until the member(s) has been seated and/or has signed a commitment to fiduciary duties. E. Nothing in this policy shall apply to the Ethics Committee, whose proceedings shall be governed by the Ethics Code or by that committee’s policy and procedure as established from time to time. * The word committee shall include, wherever it appears, subcommittees, commissions and task forces. It shall not include the Ethics Committee. |
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